Intake Pro vs Zentake: features and pricing
Intake Pro Starter is $39 a month with up to 3 staff seats and every feature. As of November 10, 2026, Zentake Essentials is $49 a month with 1 team member, and its multi-language forms, access controls and assessment measures start on Clinic at $79.
Every Intake Pro plan also has an offline kiosk, fixed signed versions, 18 languages and required staff MFA. Zentake lists EHR connections and payments, which Intake Pro does not have yet.
Last updated
- Intake Pro starts $39/month
- Zentake starts $49/month
- Staff included Intake Pro 3, Zentake 1
- Intake Pro languages 18
- Checked November 10, 2026
What is the difference between Intake Pro and Zentake?
Intake Pro is intake forms and e-signatures for health practices, with every feature on every plan from $39 a month. Zentake is a healthcare intake product that splits features across Essentials and Clinic and lists EHR connections and payments.
Intake Pro keeps every signed form on its fixed published version, runs a paired kiosk that works offline, publishes only complete translations in 18 languages and requires MFA for staff. Offline tablet use, staff MFA and whether a published version can change after signing are not listed on Zentake's pages.
Both products support packets, PDF conversion, text and email sending, QR codes, embedding and signatures. Intake Pro also converts Word files after a malware scan; Word conversion is not listed on Zentake's pages. Intake Pro has no EHR connection, payments or API yet.
How do Intake Pro and Zentake features compare?
Intake Pro and Zentake both cover online intake, signatures and packets, but their published details differ around versions, offline use and integrations. Zentake's details are from its features and pricing pages as of November 10, 2026.
| Feature | Intake Pro | Zentake |
|---|---|---|
| Starting price | $39/month with up to 3 staff seats | $49/month with 1 team member |
| Features by plan | Every feature on every plan | Multi-language forms, access controls and assessments on Clinic |
| Form builder and field types | 15 field types, including drawing, handouts and repeating groups | Drag-and-drop builder with 20+ question types, repeating blocks and tables |
| Conditional questions | Show or hide from earlier answers | Conditional logic listed |
| PDF and Word conversion | PDF and Word upload, malware scan and field placement | Upload PDFs to make them fillable and signable; Word conversion not listed on their page |
| E-signatures and signers | Typed or drawn patient, representative, staff or witness signatures | Typed or drawn signatures, audit trail and staff countersigning |
| Published form versions | A published version never changes | Whether a published version can change after signing is not listed on their page |
| Packets | Several forms behind one link | Intake packets and single-PDF packet download |
| Sending | Private text or email link, QR code or embed | SMS, email, QR codes, public URL and website embed |
| Reminders | Text and email reminders | Automatic reminders and scheduled forms |
| Tablet, kiosk and offline use | Paired kiosk works offline and clears after 60 seconds | Tablet mode with patient queue; offline use not listed on their page |
| Languages | 18 languages; incomplete translations cannot publish | Multi-language forms on Clinic; number of languages not listed on their page |
| Scored assessments | Weights, reverse scoring, subscales and labelled bands | Calculations, numeric scoring, assessment measures and tracking over time |
| Signed records and exports | Signed PDF, audit trail, packet PDF, ZIP and spreadsheet | PDF export, packet PDF, patient copies and signature audit trail |
| Staff sign-in and access | Required MFA, 12-hour sessions and custom roles | Clinic access controls, custom roles and sub-accounts; staff MFA not listed on their page |
| BAA | Signed before real patient data | Signed BAA available on all plans |
| EHR, payments and API | Not yet | EHR add-on on Clinic; payments and API keys listed |
Feature details come from Zentake's features page and pricing page. Not listed on their page means Zentake's pages did not mention the feature on November 10, 2026; ask Zentake before ruling it out.
How does Intake Pro pricing compare with Zentake pricing?
Intake Pro Starter is $39 a month and Professional is $69 a month, each with every feature and several staff seats included. Zentake Essentials and Clinic each include one team member and charge for every extra member. Zentake prices and limits are as of November 10, 2026; confirm current prices on Zentake's page.
| Plan | Published price | What it includes | Cost of extra staff |
|---|---|---|---|
| Intake Pro Starter | $39/month | Every feature; up to 3 staff seats, 1,000 forms a month and 1 location | Included, up to 3 seats |
| Intake Pro Professional | $69/month | Every feature; up to 10 staff seats, 10,000 forms a month and up to 10 locations | Included, up to 10 seats |
| Intake Pro Enterprise | Custom | Every feature; up to 50 staff seats, 100,000 forms a month and up to 100 locations | Included, up to 50 seats |
| Zentake Essentials | $49/month | 1 team member, unlimited forms and packets, signatures, tablets and BAA | $19/month per member |
| Zentake Clinic | $79/month | Essentials plus multi-language forms, access controls and assessments | $29/month per member |
| Zentake Enterprise | Custom priced | Unlimited members, single sign-on and a custom BAA | Unlimited members |
See Zentake pricing, checked November 10, 2026. Zentake's EHR/PM integration is a Clinic add-on, and additional fees may apply. Confirm current prices with Zentake, and contact us about Intake Pro Enterprise pricing.
When is Intake Pro the better choice?
Intake Pro is the better choice for most practices that want signed patient forms at a lower starting price. Starter is $39 a month with up to 3 staff seats, and every plan includes every feature.
- Your budget favors $39 a month with up to 3 staff seats over $49 a month with 1 team member and $19 for each extra, as listed on Zentake's page on November 10, 2026.
- Each consent must remain attached to an immutable published form version, its PDF and its audit trail.
- Your front-desk tablet must keep working offline and clear itself 60 seconds after a patient submits on the check-in kiosk.
- Patients need forms in any of 18 languages, and an incomplete translation must stay unpublished.
- Your practice wants every feature without moving to a higher tier for languages, access controls or assessments; review plan limits.
- Staff must use MFA, with 12-hour sessions, custom roles and every patient-record read scoped and logged under our security controls.
- Your existing paperwork is in Word as well as PDF, and staff want file conversion with a malware scan before field placement.
When might Zentake fit better?
Zentake may fit better when a connection Intake Pro does not offer yet is a firm requirement today.
- Your practice needs a listed EHR connection to Elation, athenahealth or ChiroTouch, sold as a Clinic add-on.
- Patients must pay through the form with Stripe or Square.
How do you switch from Zentake to Intake Pro?
Moving from Zentake to Intake Pro is a manual rebuild of blank forms followed by a controlled change for new patients. Export records before cancellation and keep the old and new sending workflows separate while staff test each packet.
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Export before you cancel Zentake
Download completed forms and other records first. Zentake's pricing page says cancelling closes the account and permanently deletes its data.
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Convert your blank documents
Upload blank PDF or Word versions to Intake Pro's converter, let the malware scan finish and place the fields. You can rebuild forms in the form builder.
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Recreate signatures and scoring
Add patient, representative, staff or witness signers as needed. Recreate conditional questions and assessment weights, then review every calculation before publishing.
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Build your intake packets
Group registration, history and consent forms into packets. Arrange the forms in the order patients should complete and sign them.
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Test phones and the front-desk tablet
Complete each packet on a phone and a paired kiosk. Test offline filling, reconnection, language versions and the 60-second screen clearing.
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Send new patients the new link
Publish the tested versions and send new patients private links by text or email. Staff manually retain the exports from Zentake; Intake Pro does not provide an import tool or migration service.
Which other form tools can you compare with Intake Pro?
Zentake is one of four tools in this comparison set. IntakeQ adds practice management, Jotform serves general form needs, and Google Forms covers simple questionnaires once an administrator accepts Google's BAA. Use the related comparison that fits your shortlist.
Intake Pro vs IntakeQ
Intake Pro and IntakeQ compared as of November 2026: forms, signatures, practice management, pricing per practitioner, and who each one suits.
Intake Pro vs Jotform
Intake Pro and Jotform compared as of November 2026 for patient forms: HIPAA terms, signatures, kiosk use, signed records, and who each one suits.
Intake Pro vs Google Forms
Google Forms can be covered by Google's BAA, but it has no signature question. How it compares with Intake Pro for patient intake, as of November 2026.
Questions
Does Zentake charge for each extra team member?
Yes. As of November 10, 2026, Essentials includes 1 member and charges $19 a month for each additional member, and Clinic includes 1 and charges $29. Intake Pro Starter is $39 a month with up to 3 staff seats, and Professional is $69 a month with up to 10.
Which Zentake plan includes multi-language forms?
Zentake lists multi-language forms on Clinic, which is $79 a month as of November 10, 2026; the number of languages is not listed on their page. Intake Pro includes 18 languages on every plan from $39 a month, and incomplete translations cannot publish.
Can Zentake tablet mode work without Wi-Fi?
Offline use of Zentake's tablet mode is not listed on their page, so ask Zentake to confirm your exact setup. Intake Pro kiosk forms keep working offline and send when the paired tablet reconnects.
Does Intake Pro connect to the same EHRs as Zentake?
Not yet. Intake Pro has no EHR connection today. Zentake lists Elation, athenahealth and ChiroTouch as a Clinic add-on and says additional fees may apply. Intake Pro exports signed PDFs, packet PDFs and spreadsheets on every plan.
Can signed Zentake records be imported into Intake Pro?
Intake Pro does not provide an import tool or migration service. Export completed Zentake forms before cancellation and retain those records according to your practice's policies. Build new blank forms in Intake Pro for patients after the switch.