Intake Pro vs IntakeQ: features and pricing
Choose Intake Pro for patient forms with immutable signed versions, an offline self-clearing kiosk, 18 languages and every feature on every plan. Choose IntakeQ if your practice wants intake forms beside scheduling, a client portal, payments, claims, telehealth and treatment notes.
Intake Pro Starter is $39 a month with up to 3 staff seats; IntakeQ Forms Only is $54.90 a month as of November 10, 2026. Intake Pro has no practice-management connection, payments or API yet.
Last updated
- Checked November 10, 2026
- IntakeQ starts $29.90/month
- Intake Pro starts $39/month
- Intake Pro kiosk Works offline
What is the difference between Intake Pro and IntakeQ?
IntakeQ combines patient forms with an optional practice-management product, while Intake Pro focuses on collecting signatures and preserving signed intake records. The choice depends on whether your practice needs appointments, billing and a portal beside its forms.
IntakeQ Forms Only includes unlimited templates, custom branding, attachments, client and provider signatures, reminders, treatment notes, secure document sharing, PDF or CSV export, Dropbox export and e-faxing options. Practice Management adds appointments, a booking widget, a client portal, payments, invoices, claims, superbills, tasks, telehealth and phone support. IntakeQ also lists an AI form builder; Intake Pro has no AI features today.
Intake Pro converts PDF and Word files with a malware scan and offers 15 field types, packets, links, reminders and four signer roles. A published Intake Pro version never changes. Whether a published IntakeQ version can change after signing is not listed on their page. Intake Pro also has an offline paired kiosk and 18 complete translations; kiosk use, offline use and the number of form languages are not listed on IntakeQ's pages.
How do Intake Pro and IntakeQ features compare?
IntakeQ has the broader published practice-management scope, while Intake Pro has more specific published controls for signed versions, kiosk use and translations. IntakeQ's details are from its features and pricing pages as of November 10, 2026.
| Feature | Intake Pro | IntakeQ |
|---|---|---|
| Form builder and field types | 15 field types, including matrices, repeating groups and drawings | Branded custom forms, attachments and an AI form builder |
| Conditional questions | Questions show or hide from earlier answers | Conditional logic listed |
| PDF and Word conversion | PDF and Word upload, malware scan and field placement | Converting your existing forms listed; file types not listed on their page |
| E-signatures and signers | Typed or drawn patient, representative, staff or witness signatures | Client and provider e-signatures |
| Published form versions | Each signed response stays on its immutable published version | Whether a published version can change after signing is not listed on their page |
| Packets | Several forms behind one patient link | Automated intake listed; packet behavior not listed on their page |
| Sending | Private text or email link, QR code or website embed | SMS, email and website embedding; QR codes not listed on their page |
| Reminders | Reminders by text and email | Form reminders and automated reminders |
| Tablet, kiosk and offline use | Paired kiosk works offline and clears after 60 seconds | Kiosk or tablet check-in and offline use not listed on their page |
| Languages | 18 languages; incomplete translations cannot publish | The number of form languages is not listed on their page |
| Scored assessments | Weights, reverse scoring, subscales and labelled bands | Scored assessment details not listed on their page |
| Signed records and exports | Signed PDF, audit trail, packet PDF, ZIP and spreadsheet | PDF, CSV or Dropbox export, secure sharing and e-faxing options |
| Staff sign-in and access | Required MFA, 12-hour sessions and custom roles | Forms Only includes 2 assistant accounts |
| BAA | Signed before real patient data | HIPAA BAA listed with Forms Only |
| EHR, practice management, payments and API | Not yet | Practice management sold as PracticeQ, with payments and invoices on Practice Management; named EHR connections and an API not listed on their page |
See IntakeQ features and IntakeQ pricing. Not listed on their page means IntakeQ's pages did not mention the feature on November 10, 2026; ask IntakeQ before ruling it out.
How does Intake Pro pricing compare with IntakeQ pricing?
Intake Pro Starter is $39 a month and Professional is $69 a month, each with every feature and several staff seats included. IntakeQ publishes regular and low-volume plans with charges for additional practitioners. IntakeQ prices and limits are as of November 10, 2026; confirm current prices on IntakeQ's page before budgeting.
| Plan | Published price | What it includes | Cost of extra staff |
|---|---|---|---|
| Intake Pro Starter | $39/month | Every feature; up to 3 staff seats, 1,000 forms a month and 1 location | Included, up to 3 seats |
| Intake Pro Professional | $69/month | Every feature; up to 10 staff seats, 10,000 forms a month and up to 10 locations | Included, up to 10 seats |
| Intake Pro Enterprise | Custom | Every feature; up to 50 staff seats, 100,000 forms a month and up to 100 locations | Included, up to 50 seats |
| IntakeQ Forms Only | $54.90/month | Unlimited templates, signatures, reminders, notes, sharing, exports, BAA and 2 assistant accounts | $20/month per practitioner |
| IntakeQ Practice Management | $84.90/month | Forms plus appointments, booking, portal, payments, claims, tasks and telehealth | $30/month per practitioner |
| IntakeQ low-volume Forms Only | $29.90/month | 10 form submissions a month | $10/month per practitioner |
| IntakeQ low-volume Practice Management | $59.90/month | 25 appointments and 25 client form submissions per 30 days per practitioner | $25/month per practitioner |
Source: IntakeQ pricing, checked November 10, 2026. IntakeQ lists a 14-day free trial, no credit card and no contract. Confirm current prices with IntakeQ, and contact us about Intake Pro Enterprise pricing.
When is IntakeQ the better choice?
IntakeQ is the better choice when forms are one part of a wider practice workflow that you want in the same product. Its published Practice Management features cover work that Intake Pro leaves to other systems today.
- Your practice needs appointment management, appointment reminders and a website booking widget beside intake.
- Patients need a client portal and secure messaging, or staff need treatment notes and secure document sharing.
- Your workflow includes payments, invoices, claims, superbills, task management or telehealth.
- Staff use Dropbox export or e-faxing options, or want IntakeQ's listed AI form builder.
- You prefer a published per-practitioner price, a low-volume submission plan, or a 14-day trial without a card or contract.
When is Intake Pro the better choice?
Intake Pro is the better choice when your practice already has scheduling and billing covered and needs stronger controls around the intake record itself. Every plan includes the same features, and Starter is $39 a month with up to 3 staff seats.
- Each signed consent must stay with an unchanging published version, including who signed, when, the PDF and the audit trail.
- Patients use a front-desk kiosk that works offline and clears itself 60 seconds after submission.
- Your patient forms need any of 18 languages, with incomplete translations prevented from publishing.
- Practitioners, assistants, representatives or witnesses need flexible signing and staff access controls with required MFA.
- You want every feature on every plan, rather than adding practice-management functions your practice does not need.
- Staff have Word and PDF paperwork to convert into online forms, with fields placed after a malware scan.
How do you switch from IntakeQ to Intake Pro?
Switching from IntakeQ to Intake Pro means exporting historical records and rebuilding the blank intake forms for future patients. Keep scheduling and billing in their existing systems, because Intake Pro does not replace those practice-management functions.
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Export completed IntakeQ records
Download completed forms and response data before changing or closing the old account. IntakeQ lists PDF, CSV and Dropbox export; retain records under your practice's policies.
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Rebuild the blank forms
Upload blank PDF or Word documents to Intake Pro's converter, then place fields after the malware scan. You can instead use the form builder.
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Add signing and conditional logic
Set patient, representative, staff or witness signatures. Recreate the questions that show or hide and check every required field before publishing.
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Group the patient packet
Use packets for forms that belong behind one link. Recreate reminders by text and email for patients who have not finished.
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Test on a phone and tablet
Complete and sign every form on a phone and your paired kiosk. Check offline submission, each translation and the downloaded signed PDF.
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Send the new link to new patients
Publish and send private links after testing is complete. Intake Pro has no IntakeQ import tool or migration service, so staff handle historical exports and new form setup themselves.
Which other form tools can you compare with Intake Pro?
IntakeQ combines forms with practice management, while the other comparisons cover different scopes. Zentake lists healthcare integrations, Jotform covers general forms and mobile collection, and Google Forms handles simple questionnaires once an administrator accepts Google's BAA.
Intake Pro vs Zentake
Intake Pro vs Zentake, checked November 2026: Intake Pro starts at $39 a month with 3 staff seats, an offline kiosk and 18 languages on every plan.
Intake Pro vs Jotform
Intake Pro and Jotform compared as of November 2026 for patient forms: HIPAA terms, signatures, kiosk use, signed records, and who each one suits.
Intake Pro vs Google Forms
Google Forms can be covered by Google's BAA, but it has no signature question. How it compares with Intake Pro for patient intake, as of November 2026.
Questions
How much does IntakeQ charge for another practitioner?
As of November 10, 2026, regular Forms Only charges $20 a month per additional practitioner and regular Practice Management charges $30. Low-volume Forms Only charges $10, and low-volume Practice Management charges $25. Confirm current pricing with IntakeQ.
Does IntakeQ have a patient check-in kiosk?
A kiosk or tablet check-in mode is not listed on IntakeQ's pages, so ask IntakeQ about your intended setup. Intake Pro pairs a tablet for kiosk check-in, keeps forms working offline and clears the screen 60 seconds after submission.
Can IntakeQ replace scheduling software as well as intake forms?
IntakeQ Practice Management lists appointment management, reminders, a booking widget and a client portal. It also lists payments, invoices, claims and telehealth. Intake Pro focuses on intake forms and signatures, with no practice-management connection yet.
Do IntakeQ forms keep an unchanging signed version?
Whether a published form version can change after patients sign is not listed on IntakeQ's pages. Intake Pro published versions are immutable, and editing creates a new version while earlier submissions remain on the version patients signed.
Can I move IntakeQ records directly into Intake Pro?
Intake Pro does not offer an IntakeQ import tool or migration service. Export completed records before changing accounts, retain them under your record policies, and rebuild blank forms in Intake Pro for future patients.