Jotform alternatives for HIPAA patient forms
The four Jotform alternatives are Intake Pro for signed patient intake and offline kiosk check-in, Zentake for healthcare intake and assessments, IntakeQ for intake forms with optional practice management, and Google Forms for basic questionnaires in Google Workspace.
Jotform remains the better choice for a practice that needs a general form builder with payments and many listed integrations, because Intake Pro has no payments or integrations yet.
Last updated
- Alternatives compared 4
- Checked November 10, 2026
- Jotform HIPAA plans Gold and Enterprise
- Intake Pro starts $39/month
Why do practices look for Jotform alternatives?
Practices comparing HIPAA compliant forms often need signing records and shared-device workflows. Jotform's plan boundaries and patient-flow details give a practice manager questions to ask before moving intake forms.
HIPAA features and a BAA are on Gold and Enterprise only. Gold's regular monthly price is $129 as of November 10, 2026, with 100 forms, 10,000 monthly submissions and 1,000 signed documents. Jotform says Enterprise is its only multiuser plan. Jotform says discounts occur at different times of the year and plans renew at full price.
An account with HIPAA features turned on can use only certain widgets and integrations, so ask Jotform which your workflow needs. Sending forms by text message, packets of several forms signed in turn behind one link, changes to a published form version after signing, and any EHR connection are not listed on their page. Ask Jotform how each would work for patients.
What should you look for in a Jotform alternative?
A useful Jotform alternative must fit your practice's signing, staffing and check-in process. Ask these six questions before patient information enters a new account.
- BAA on your plan: Which plan carries the BAA, and when is it signed? Intake Pro signs a BAA before your practice collects real patient data.
- Staff access and cost: How many staff can sign in, and what does each person cost? Intake Pro Starter is $39 a month with up to 3 staff seats, and Professional is $69 a month with up to 10.
- Signers and signature methods: Who can sign, and how? Intake Pro supports typed or drawn signatures for patients, representatives, staff and witnesses.
- Shared-tablet check-in: Can patients check in on one tablet while offline, and when does the screen clear? Intake Pro's paired check-in kiosk works offline, sends after reconnecting and clears 60 seconds after submission.
- Signed evidence and fixed versions: Which signed PDF, audit trail and form version stay with each response? Intake Pro keeps that evidence with a published form version that never changes; edits create a new version.
- Delivery and reminders: Can patients receive forms by text, email, QR code or embed, with reminders? Intake Pro provides links, QR codes, embeds and text or email reminders.
How do the alternatives to Jotform compare?
The alternatives differ in healthcare workflow, staff pricing and signing evidence as of November 10, 2026. Confirm current prices with each vendor before choosing a plan.
| What to compare | Intake Pro | Zentake | IntakeQ | Google Forms | Jotform |
|---|---|---|---|---|---|
| Built for | Patient intake and e-signatures | Healthcare intake and assessments | Intake forms and practice management | General questionnaires | Forms for any industry |
| Published starting price | $39 a month for Starter | $49 a month for Essentials | $54.90 a month for Forms Only; $29.90 a month for low-volume Forms Only | $7 per user a month for Business Starter with a one-year commitment | Free Starter plan; Gold, the first plan with HIPAA features, is $129 a month |
| Cost of more staff | Up to 3, 10 or 50 staff seats included by plan | $19 a month for each additional team member on Essentials; $29 on Clinic | $20 a month for each additional practitioner on Forms Only | Each user is priced separately | Jotform says Enterprise is its only multiuser plan |
| BAA | Signed before real patient data | Signed BAA available on all plans | HIPAA BAA listed with Forms Only | Forms is covered once an administrator accepts Google's BAA; add-ons are excluded | Signed on Gold and Enterprise only |
| E-signatures | Typed or drawn; four signer roles | Typed or drawn with an audit trail; staff countersigning | Client and provider e-signatures | No signature among its 12 question types | Electronic Signature field and Jotform Sign |
| Tablet, kiosk and offline use | Paired kiosk that works offline | Tablet mode and patient queue; offline use not listed on their page | Not listed on their page | Not listed on their page | Mobile Forms app collects entries offline; Kiosk Mode |
| Languages | 18 languages | Multi-language forms on Clinic; number not listed on their page | Not listed on their page | Translated versions of a form not listed on their page | Form Translation; number not listed on their page |
| Published form versions | A published version never changes | Not listed on their page | Not listed on their page | Not listed on their page | Not listed on their page |
| EHR connections | Not yet | Elation, athenahealth and ChiroTouch; an add-on on Clinic | Named EHR connections not listed on their page; practice management sold as PracticeQ | Not listed on their page | Not listed on their page |
| Direct comparison | Intake Pro features | Intake Pro vs Zentake | Intake Pro vs IntakeQ | Intake Pro vs Google Forms | Intake Pro vs Jotform |
Not listed on their page means the vendor's own pages did not mention the feature on November 10, 2026; ask the vendor before ruling it out. Sources: Jotform, Zentake, IntakeQ and Google Workspace.
Is Intake Pro a good alternative to Jotform?
Intake Pro is a good Jotform alternative for practices focused on signed patient intake and shared-tablet check-in. Starter is $39 a month with up to 3 staff seats, and every plan includes every feature.
Each submission keeps its form version, signer and signing time, with a signed PDF and audit trail. Edits create a new version, leaving earlier submissions on the version signed. Patients, representatives, staff and witnesses can use typed or drawn e-signatures. The paired kiosk works offline, sends after reconnecting and clears 60 seconds after submission; packets present several forms behind one link.
Intake Pro has no EHR or practice-management connection, payments, cloud-storage export, API, webhooks or AI features yet. Jotform's payments and listed integrations have no Intake Pro equivalent yet. With no import tool or migration service, a switching practice exports old records and rebuilds blank forms.
Is Zentake a good alternative to Jotform?
Zentake is a Jotform alternative for healthcare intake with signatures and a BAA on all plans. See Intake Pro vs Zentake to compare patient signing.
As of November 10, 2026, Essentials is $49 a month with 1 team member and $19 a month for each extra, and Clinic is $79. Zentake lists typed or drawn e-signatures, staff countersigning and tablet mode. Offline tablet use and changes to a published version after signing are not listed on their page.
Is IntakeQ a good alternative to Jotform?
IntakeQ combines healthcare forms with optional practice management. Review Intake Pro vs IntakeQ to compare forms and signatures.
As of November 10, 2026, Forms Only costs $54.90 a month and includes unlimited form templates, custom branding, attachments, client and provider e-signatures, reminders and treatment notes. It lists a HIPAA BAA and two assistant accounts. Each additional practitioner costs $20 a month.
Practice Management costs $84.90 a month and adds appointments, booking, automated intake, a client portal, payments, invoices, claims and telehealth. Each additional practitioner costs $30 monthly. Kiosk or tablet check-in, offline use and changes to a published version after signing are not listed on their page; ask IntakeQ about shared devices and signed records.
Is Google Forms a good alternative to Jotform?
Google Forms suits basic questionnaires in an existing Workspace account. Read Intake Pro vs Google Forms and is Google Forms HIPAA compliant before collecting patient information.
Google Forms provides 12 question types, including File upload, and none is a signature. As of November 10, 2026, Workspace Business Starter costs $7, Business Standard $14 and Business Plus $22 per user a month with a one-year commitment. Enterprise pricing requires contacting Google sales.
A super administrator accepts Google's BAA in the Admin console, which covers Google Forms. Third-party applications, including add-ons, are not covered; confirm the arrangement with your own counsel. A kiosk mode, offline filling for respondents and a signed PDF for each response are not listed on their page.
When is Jotform still the better choice?
Jotform remains the better choice when general form work matters more than a fixed patient-intake record. These plan details and features are listed as of November 10, 2026.
- A free plan for non-patient forms: Starter is free for forms collecting no patient information, with 5 forms and 100 monthly submissions for administrative requests.
- Payments connected to forms: Jotform lists payments through Stripe, Square and PayPal for practices collecting fees.
- Listed integrations and an API: Jotform lists Zapier, Google Sheets, Google Drive, Dropbox and Salesforce integrations and an API. An account with HIPAA features turned on can use only certain widgets and integrations.
- Offline and shared-device collection: Mobile Forms syncs offline entries after reconnecting, while Kiosk Mode collects repeated responses on one device and refreshes after each submission.
- One builder beyond clinical work: Jotform's builder serves any industry, so one account can cover non-clinical forms such as event sign-ups.
Which Jotform alternative fits which practice?
Use Intake Pro vs Jotform to examine the central tradeoff, then compare intake form tools across the market. Match the product to the work your staff and patients must complete.
- A practice that needs fixed signed versions, offline kiosk check-in and several forms signed in turn should look at Intake Pro.
- A practice that wants intake forms with an optional practice-management plan should look at IntakeQ.
- A practice that already manages Google Workspace and needs basic questionnaires should look at Google Forms.
- A practice that needs staff countersigning or a named EHR connection should look at Zentake.
- A practice that needs general forms, payments, listed business integrations and offline collection should look at Jotform.
Questions
Which Jotform alternatives sign a BAA on their lowest-priced plan?
As of November 10, 2026, Zentake says a signed BAA is available on all plans, and IntakeQ lists a HIPAA BAA with Forms Only. Google's BAA covers Forms once a super administrator accepts it. Intake Pro signs a BAA before a practice collects real patient data. Jotform signs one on Gold and Enterprise only.
Which Jotform alternatives let several staff share one account, and at what cost?
Intake Pro Starter is $39 a month with up to 3 staff seats. As of November 10, 2026, Zentake includes one member on Essentials or Clinic; extras cost $19 or $29 monthly. IntakeQ includes two assistant accounts; added practitioners cost $20 on Forms Only or $30 on Practice Management. Google Workspace starts at $7 per user monthly with a one-year commitment. Jotform says Enterprise is its only multiuser plan, with custom pricing.
Which Jotform alternatives have kiosk or offline patient check-in?
Intake Pro pairs an offline check-in tablet that sends after reconnecting. Jotform's Mobile Forms app syncs offline entries, and Kiosk Mode collects repeated responses. Zentake lists tablet mode and a patient queue; offline use is not listed on their page. Kiosk or tablet check-in and offline use are not listed on IntakeQ's or Google's pages.
Does any Jotform alternative collect payments?
Zentake lists Stripe and Square payments. IntakeQ's Practice Management plan lists payments and invoices. Intake Pro has no payments yet. Jotform lists payments through Stripe, Square and PayPal, so it remains an option for general payment forms.