Zentake alternatives for patient intake forms
The four Zentake alternatives are Intake Pro for signed patient intake with an offline kiosk, IntakeQ for intake with optional practice management, Jotform for general forms with offline collection, and Google Forms for basic questionnaires inside Google Workspace.
Intake Pro starts at $39 a month with up to 3 staff seats and every feature, against $49 a month with 1 team member for Zentake Essentials as of November 10, 2026.
Last updated
- Alternatives compared 4
- Checked November 10, 2026
- Zentake starts $49/month
- Intake Pro starts $39/month
Why do practices look for Zentake alternatives?
A practice may compare intake forms when its team grows, it needs offline check-in, or it wants firmer control over signed records. Zentake's published plan structure and cancellation terms give a practice manager specific costs and record-keeping questions to weigh.
Zentake prices by team member as of November 10, 2026. Essentials includes one team member and costs $19 a month for each additional member; Clinic includes one and charges $29 for each additional member. Multi-language forms are on Clinic. EHR/PM integration is an add-on on Clinic, and additional fees may apply if the EHR or PM vendor charges an integration fee.
Offline use of tablet mode and whether a published form version can change after patients sign are not listed on their page. Those gaps leave practical questions for the front-desk lead and practice manager to ask before signing. Zentake's pricing page also says cancellation closes the account and permanently deletes its data, so a practice should keep its own copies of the records it needs.
What should you look for in a Zentake alternative?
Choose a Zentake alternative by testing the plan you would actually buy against your front-desk workflow and record-retention process. These six questions cover staff costs, signatures, devices, cancellation and integrations.
- BAA on your plan: Will the vendor sign a BAA on the exact plan you would buy? Intake Pro signs a BAA before you collect real patient data.
- Additional staff: What does each extra staff member cost, and which roles count? Intake Pro Starter is $39 a month with up to 3 staff seats included; see pricing.
- Signed evidence: What signed PDF and audit trail stay with each submission, and can a published version change afterward? Intake Pro keeps every submission tied to its fixed published form version.
- Front-desk devices: Can a shared tablet keep collecting responses during an internet outage, and when does patient information clear? Intake Pro's paired kiosk works offline and clears 60 seconds after submission.
- Records after cancellation: Which patient records, signed forms and files can you export before cancelling, and when does the vendor delete the account? Set an internal export step before giving notice.
- EHR requirements: Do you need a named EHR or practice-management connection now, and is it included or an add-on? Intake Pro has no EHR or practice-management connection yet.
How do the alternatives to Zentake compare?
The table compares the four alternatives with Zentake as of November 10, 2026. Prices and plan terms can change, so confirm current prices with each vendor before choosing.
| What to compare | Intake Pro | IntakeQ | Jotform | Google Forms | Zentake |
|---|---|---|---|---|---|
| Built for | Patient intake and e-signatures | Intake forms and practice management | Forms for any industry | General questionnaires | Healthcare intake and assessments |
| Published starting price | $39 a month for Starter | $54.90 a month for Forms Only; $29.90 a month for low-volume Forms Only | Free Starter plan; Gold, the first plan with HIPAA features, is $129 a month | $7 per user a month for Business Starter with a one-year commitment | $49 a month for Essentials |
| Cost of more staff | Up to 3, 10 or 50 staff seats included by plan | $20 a month for each additional practitioner on Forms Only | Jotform says Enterprise is its only multiuser plan | Each user is priced separately | $19 a month for each additional team member on Essentials; $29 on Clinic |
| BAA | Signed before real patient data | HIPAA BAA listed with Forms Only | Signed on Gold and Enterprise only | Forms is covered once an administrator accepts Google's BAA; add-ons are excluded | Signed BAA available on all plans |
| E-signatures | Typed or drawn; four signer roles | Client and provider e-signatures | Electronic Signature field and Jotform Sign | No signature among its 12 question types | Typed or drawn with an audit trail; staff countersigning |
| Tablet, kiosk and offline use | Paired kiosk that works offline | Not listed on their page | Mobile Forms app collects entries offline; Kiosk Mode | Not listed on their page | Tablet mode and patient queue; offline use not listed on their page |
| Languages | 18 languages | Not listed on their page | Form Translation; number not listed on their page | Translated versions of a form not listed on their page | Multi-language forms on Clinic; number not listed on their page |
| Published form versions | A published version never changes | Not listed on their page | Not listed on their page | Not listed on their page | Not listed on their page |
| EHR connections | Not yet | Named EHR connections not listed on their page; practice management sold as PracticeQ | Not listed on their page | Not listed on their page | Add-on on Clinic |
| Direct comparison | Intake Pro features | Intake Pro vs IntakeQ | Intake Pro vs Jotform | Intake Pro vs Google Forms | Intake Pro vs Zentake |
Not listed on their page means the vendor's own pages did not mention the feature on November 10, 2026; ask the vendor before ruling it out. Sources: Zentake, IntakeQ, Jotform and Google Workspace.
Is Intake Pro a good alternative to Zentake?
Intake Pro is a good Zentake alternative for practices that need signed patient forms, reliable shared tablets and complete translations. Starter is $39 a month with up to 3 staff seats, and every plan includes every feature, including the 18 languages and access controls that Zentake lists on Clinic.
Each submission keeps its exact published version, a signed PDF and audit trail. Patients, representatives, staff and witnesses can use typed or drawn signatures. The paired tablet kiosk works offline, sends after reconnecting and clears 60 seconds after submission.
Intake Pro has no EHR or practice-management connection and no payments yet. API access, webhooks, cloud-storage export and AI features are not yet available. A switching practice exports its old records and rebuilds blank forms because Intake Pro provides no import tool or migration service.
Is IntakeQ a good alternative to Zentake?
IntakeQ is a good Zentake alternative for a practice that wants client and provider e-signatures with an optional practice-management plan. See Intake Pro vs IntakeQ for a closer feature comparison.
Forms Only costs $54.90 a month as of November 10, 2026 and lists unlimited form templates, reminders, PDF export and a HIPAA BAA. Practice Management costs $84.90 a month and adds appointments, payments, invoices, claims and a client portal.
A kiosk or tablet check-in mode, offline use and whether a published form version can change are not listed on their page. IntakeQ's Integrations section names no product, so a practice with a required EHR should ask for a written answer before switching.
Is Jotform a good alternative to Zentake?
Jotform is a good Zentake alternative for general forms, offline collection and shared-device responses, with HIPAA features reserved for Gold and Enterprise. See Intake Pro vs Jotform for the direct comparison.
Jotform's free Starter plan includes 5 forms, 100 monthly submissions and 10 signed documents as of November 10, 2026. Gold costs $129 a month and includes HIPAA features; Jotform signs a BAA on Gold and Enterprise. Confirm the current price before upgrading.
The Mobile Forms app collects entries offline and syncs when the device reconnects. Kiosk Mode collects several responses on one device and refreshes after each submission. Any EHR connection and whether a published form version can change after signing are not listed on their page.
Is Google Forms a good alternative to Zentake?
Google Forms is a Zentake alternative for basic questionnaires when a practice already uses Google Workspace and has accepted Google's BAA. Read Intake Pro vs Google Forms and is Google Forms HIPAA compliant before collecting patient data.
Google Forms has 12 question types, including File upload, but none is a signature. Branching works for Multiple choice and Dropdown questions. Business Starter costs $7 per user a month with a one-year commitment as of November 10, 2026.
A super administrator must review and accept the BAA in the Admin console; third-party applications and add-ons are not covered. A kiosk mode, offline filling for respondents and translated versions of a form are not listed on their page.
When might Zentake still fit better?
Zentake may still fit better when a connection Intake Pro does not offer yet is a firm requirement, as listed on its pages on November 10, 2026.
- EHR connections: Zentake lists Elation, athenahealth and ChiroTouch as a Clinic add-on; Intake Pro has no EHR connection yet.
- Payments: Zentake lists Stripe and Square payments; Intake Pro has no payments yet.
Which Zentake alternative fits which practice?
Start with Intake Pro vs Zentake for a detailed head-to-head comparison. You can also compare intake form tools across the other options.
- A practice that wants every feature from $39 a month, fixed signed versions, an offline kiosk and 18 languages should look at Intake Pro.
- A practice that wants intake forms with optional appointment and practice management should look at IntakeQ.
- A practice that needs a general form builder with offline collection and kiosk responses should look at Jotform.
- A practice that uses Google Workspace and needs basic questionnaires should look at Google Forms.
- A practice that cannot start without a named EHR connection or form payments can stay with Zentake.
Questions
Which Zentake alternative has the cheapest published starting price?
Jotform's free Starter plan is cheapest but has no HIPAA features; a BAA needs Gold at $129 a month. Among plans with a BAA, IntakeQ low-volume Forms Only is $29.90 for 10 submissions a month, and Intake Pro Starter is $39 a month with 1,000 forms and up to 3 staff seats. Figures are as of November 10, 2026.
Which Zentake alternatives work offline at the front desk?
Intake Pro and Jotform have listed offline workflows. Intake Pro's paired kiosk sends submissions when it reconnects. Jotform's Mobile Forms app syncs offline entries after reconnecting. Offline use is not listed on IntakeQ's page, and offline respondent filling is not listed on Google Forms' page.
Which Zentake alternative has named EHR connections?
Named EHR connections are not listed on IntakeQ's, Jotform's or Google's pages, and Intake Pro's answer is not yet. Zentake lists Elation, athenahealth and ChiroTouch as a Clinic add-on as of November 10, 2026, and says additional fees may apply.
What should you export before switching to a Zentake alternative?
Export your patient records, signed forms and needed files, then store them securely. Zentake says cancellation closes the account and permanently deletes your data. Intake Pro has no import tool or migration service, so your practice rebuilds blank forms and keeps old records separately.