Compare Intake Pro with other form tools
Intake Pro starts at $39 a month with up to 3 staff seats, and every plan includes every feature: an offline kiosk, fixed signed versions and 18 languages.
As of November 10, 2026, Zentake starts at $49 a month with 1 team member. IntakeQ adds scheduling and billing, Jotform serves general forms and Google Forms suits simple unsigned questionnaires. Intake Pro has no EHR connection, payments or API yet.
Last updated
- Tools compared 5
- Checked November 10, 2026
- Intake Pro starts $39/month
- Every plan Every feature
How do the five intake form tools compare?
Intake Pro, Zentake and IntakeQ focus on health practices, while Jotform and Google Forms serve a wider range of form needs. Published starting prices and plan terms are as of November 10, 2026; confirm current prices on each vendor's page.
| What to compare | Intake Pro | Zentake | IntakeQ | Jotform | Google Forms |
|---|---|---|---|---|---|
| Built for | Patient intake and e-signatures | Healthcare intake and assessments | Intake forms and practice management | Forms for every industry | General questionnaires |
| Published starting price | $39/month | $49/month | $29.90/month low volume | Free Starter | From $7 per user a month with a one-year commitment |
| Staff at the starting price | Up to 3 staff seats | 1 team member; $19/month for each extra | $10/month per added practitioner on low volume; $20 on Forms Only | Jotform says Enterprise is its only multiuser plan | Each user is priced separately |
| HIPAA terms | BAA before real patient data | BAA on all plans | BAA listed with Forms Only | HIPAA features on Gold and Enterprise | Forms covered once an administrator accepts Google's BAA; add-ons excluded |
| E-signatures | Typed or drawn; four signer roles | Typed or drawn; staff countersigning | Client and provider signatures | Electronic Signature field and Jotform Sign | No signature among 12 question types |
| Tablet or kiosk use | Paired kiosk; works offline | Tablet mode and patient queue; offline use not listed on their page | Not listed on their page | Mobile app Kiosk Mode and offline collection | Not listed on their page |
| Languages | 18; incomplete translations cannot publish | Multi-language forms; number not listed on their page | Not listed on their page | Form translation | Not listed on their page |
| EHR connections | Not yet | EHR/PM integration add-on on Clinic | Practice management sold as PracticeQ | Not listed on their page | Not listed on their page |
| More detail | See Intake Pro features | Intake Pro vs Zentake | Intake Pro vs IntakeQ | Intake Pro vs Jotform | Intake Pro vs Google Forms |
Google Workspace prices require a one-year commitment. Confirm current limits and prices with Zentake, IntakeQ, Jotform and Google.
How did we compare these tools?
We compared Intake Pro with Zentake, IntakeQ, Jotform and Google Forms using facts from each vendor's own public pages, checked November 10, 2026. Intake Pro details come from its product documentation, and its plans are sized by seats, forms and locations.
Not listed on their page means the vendor's own pages did not mention the feature on the date we checked. The vendor may still offer it, so ask the vendor when a missing detail matters to your practice.
Prices and limits can change. We name the plan behind each fact so a practice manager can verify the same row before choosing software or moving patient forms.
When should a practice compare Zentake with Intake Pro?
Compare the two on price and staff first. Intake Pro Starter is $39 a month with up to 3 staff seats and every feature. As of November 10, 2026, Zentake Essentials is $49 a month with 1 team member and $19 a month for each extra, and its multi-language forms, access controls and assessment measures start on Clinic at $79.
Intake Pro also keeps each signed form on a fixed published version and runs a kiosk that works offline; offline tablet use is not listed on Zentake's page. Zentake lists EHR connections and payments, which Intake Pro does not have yet. Read the full Zentake comparison or compare Zentake alternatives.
When should a practice compare IntakeQ with Intake Pro?
IntakeQ suits practices that want intake forms beside appointments, a client portal, payments, claims and telehealth. Intake Pro focuses on patient forms and signatures, with fixed published versions, an offline kiosk and every feature on every plan.
IntakeQ prices its regular plans per practitioner. Intake Pro Starter is $39 a month with up to 3 staff seats. A kiosk or tablet check-in mode is not listed on IntakeQ's pages, while Intake Pro pairs a tablet that clears 60 seconds after submission. See Intake Pro vs IntakeQ and IntakeQ alternatives.
When should a practice compare Jotform with Intake Pro?
Jotform suits organizations that need a general form builder, a free Starter plan, or offline collection in its mobile app. Intake Pro suits health practices that need patient consent records tied to an unchanging published form version.
Jotform places HIPAA features on Gold and Enterprise, and Jotform says Enterprise is its only multiuser plan. Whether a published form version can change after signing is not listed on Jotform's pages. Compare Jotform with Intake Pro, review Jotform alternatives and read our security controls.
When should a practice compare Google Forms with Intake Pro?
Google Forms suits a practice with a Google BAA that needs a simple unsigned questionnaire. Intake Pro suits patient intake that requires typed or drawn signatures, an offline kiosk, signed PDFs and an audit trail for each submission.
Google Forms is on Google's BAA covered-services list, but third-party add-ons are outside that BAA. Its 12 question types do not include a signature. Read Google Forms HIPAA requirements, the full Google Forms comparison and Google Forms alternatives.
Which intake form tool fits which practice?
The right tool depends on the work around the form as much as the form itself. Match your practice's scheduling, recordkeeping, language and front-desk needs to one of these situations before comparing monthly cost.
- A practice that wants every feature at a published price should start with Intake Pro pricing: Starter is $39 a month with up to 3 staff seats.
- A front desk with unreliable Wi-Fi should review Intake Pro's offline kiosk; Zentake's offline tablet use and IntakeQ kiosk mode are not listed on their pages.
- A practice serving patients in several languages gets Intake Pro's 18 complete translations on every plan; Zentake lists multi-language forms on Clinic, not Essentials.
- A practice that must prove which consent version a patient signed should use Intake Pro's signed records, which keep each submission on its published version.
- A practice that needs scheduling and billing in the same product should review IntakeQ Practice Management.
- A practice that already pays for Google Workspace and only needs a simple unsigned questionnaire can review Google Forms under its accepted BAA.
- A practice that needs a named EHR connection today can review Zentake's listed integrations; Intake Pro has none yet.
Where can you read each direct comparison?
Each direct comparison gives a feature table, plan prices with dated sources, an honest choice for each product and the steps for moving forms. Start with the tool your practice uses now or the one already on your shortlist.
Intake Pro vs Zentake
Intake Pro vs Zentake, checked November 2026: Intake Pro starts at $39 a month with 3 staff seats, an offline kiosk and 18 languages on every plan.
Intake Pro vs IntakeQ
Intake Pro and IntakeQ compared as of November 2026: forms, signatures, practice management, pricing per practitioner, and who each one suits.
Intake Pro vs Jotform
Intake Pro and Jotform compared as of November 2026 for patient forms: HIPAA terms, signatures, kiosk use, signed records, and who each one suits.
Intake Pro vs Google Forms
Google Forms can be covered by Google's BAA, but it has no signature question. How it compares with Intake Pro for patient intake, as of November 2026.
Where can you compare alternatives to each tool?
Each alternatives page compares four options on starting price and HIPAA terms, then explains where the original tool remains the stronger choice. Use these pages to widen a shortlist before testing patient forms and reading vendor agreements.
Zentake alternatives
Four Zentake alternatives for patient intake forms, compared on price, staff seats, kiosk, languages and BAA. Intake Pro starts at $39 a month.
IntakeQ alternatives
Four alternatives to IntakeQ for intake forms and e-signatures, with what each costs, where each is stronger, and when IntakeQ is the better choice.
Jotform alternatives
Four alternatives to Jotform for HIPAA patient forms, with pricing, signature and kiosk support, and when Jotform is still the better choice.
Google Forms alternatives
Four alternatives to Google Forms for patient intake that add signatures, kiosk check-in and signed PDFs, and when Google Forms is enough.
Questions
Which tool has a published starting price for patient intake?
Intake Pro Starter is $39 a month with up to 3 staff seats, 1,000 forms a month and a BAA. As of November 10, 2026, Zentake Essentials is $49 a month with 1 team member, IntakeQ has a $29.90 low-volume Forms Only plan for 10 submissions a month, and Jotform Starter is free without HIPAA features.
Does Zentake or Intake Pro work offline at check-in?
Intake Pro forms keep working offline on a paired kiosk and send when the tablet reconnects. Offline use of Zentake's tablet mode is not listed on their page, so confirm that requirement with Zentake before choosing.
Which IntakeQ plan includes scheduling and billing?
IntakeQ Practice Management adds appointment management, a booking widget, payments, invoices, claims, superbills and other practice tools. Forms Only focuses on forms, signatures and records. Review current plan details with IntakeQ.
Which Jotform plans include HIPAA features?
Jotform lists HIPAA features on Gold and Enterprise only, as of November 10, 2026. Jotform says Enterprise is its only multiuser plan. An account with HIPAA features turned on can use only certain widgets and integrations.
Can Google Forms collect a patient signature like Intake Pro?
Google Forms lists 12 question types, and none is a signature. Intake Pro supports typed or drawn signatures from a patient, representative, staff member or witness, with the signed PDF and audit trail kept together.
Does every Intake Pro plan include every feature?
Yes. Starter at $39 a month includes the same features as Professional and Enterprise: the offline kiosk, 18 languages, packets, scoring and signed records. Plans differ only in staff seats, forms a month and locations. Intake Pro has no EHR connection, payments or API yet.